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# Add detailed descriptions/notes to a site-inspection report

## Overview: site inspection detailed description

The **Detailed description** field in Template Center lets you expand a site inspection template with a longer text area for remarks, field notes, or inspection notes, which is used when a checkbox or short comment is not enough on site.

For a free-text note field on a commissioning checklist template, see Add a note field to a checklist.

* Your role must be **Manager** or **Admin**.
* You can find the menu at Template Center - open template - **Detailed description**.
* This changes the template fields shown when users perform site inspections.

|| Only users with the project role **Manager** or **Admin** can edit templates and enable fields. This also applies when the project uses locked templates.

## How to turn on Detailed description

1. Go to **Template Center**.
2. Open your template.
3. Scroll down and add **Detailed description**.

Once enabled and imported, users performing site inspections see an expanded text field for more detail on their observations.

![Screenshot: Add detailed descriptions and notes to a site-inspection report](https://storage.crisp.chat/users/helpdesk/website/-/e/a/2/c/ea2cfd7bb6130800/image_eyo33f.png)

## How to use Notes on a site inspection

Use Notes for context that helps others understand the situation and next steps. For example:

* What was observed on site (what, where, when)
* Possible cause, if known
* Impact or risk, if relevant
* Suggested action and responsible party
* Access constraints or dependencies

## Results: site inspection detailed description

* Users see the expanded text field when performing the inspection
* Notes stay with the inspection record for later review
* Required fields can still be configured separately in Template Center

## Troubleshooting: site inspection detailed description

| Problem | Cause | Solution |
|---|---|---|
| Detailed description option is missing | Project role is below Manager, or you cannot edit templates | Ask a project **Admin** to enable **Detailed description**, or raise your role to **Manager** |
| Field does not appear during an inspection | Template was not re-imported after the change | Re-import or refresh the template on the site inspection, then open a new inspection |