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# Detailed video guide on the Files module

## Overview: manage drawings in Files

The Files module stores, shares, and tracks project documents and drawings, including uploads, revisions, folder access, notifications, and approvals.

This page is primarily a video onboarding guide for Files module management. For detailed steps on upload, versions, permissions, or submittal approval, use the dedicated Files articles.

* Your role must be **Manager** or **Admin** for the full set of management actions shown in the video, unless folder permissions grant specific users or groups upload rights.
* You can find the menu at Files module in your project.
* This changes document storage, version history, access permissions, and approval records.

|| Only users with the project role Manager or Admin can access all file management functions shown in the video below, unless specific users or user groups have been given permission.

## How to manage drawings and files

### Video guide

${frame}[Onboarding: System & Test view](https://www.loom.com/embed/49287fe9decc4a4f9a129556dcf8028a)

Use the video for the end-to-end walkthrough of upload, organization, access, notifications, and approval. Then use the dedicated Files articles for step-by-step procedures.

## Results: Files management

| Action | Required project role |
|---|---|
| Upload new files | Manager or Admin, unless specific users or user groups have permission |
| Upload new versions or revisions | Manager or Admin, unless specific users or user groups have permission |
| Edit folder structure | Manager or Admin |
| Set access permissions | Manager or Admin |
| Approve files | Manager or Admin |

* Older versions remain accessible in version history
* Access settings apply to both files and folders
* Approvals are logged with date, time, and user details

## Troubleshooting: manage drawings and files

| Problem | Cause | Solution |
|---|---|---|
| Cannot upload a file | Your project role or folder permission does not allow upload | Ask a **Manager** or **Admin** to grant Write access on the folder, or to upload the file |
| Cannot see a file | No access for your user or group | Ask the file owner or a project **Manager** to grant Read or Write access |
| Uploaded file not visible to others | Access settings or notifications are incomplete | Update folder access settings and enable notifications for the relevant users |
| Old version still shows in view | Browser cache is showing a stale file | Refresh the page or clear the browser cache, then reopen the file |