Upload a New Version of a File
Overview
How do I upload a new version of a file?
You can update existing files by uploading a new version, ensuring that previous versions are still accessible for reference.
When and why to use this
Updating a file version is useful when you need to replace outdated content while keeping a record of previous versions.
- When you have made changes or corrections to a document
- When you need to maintain a version history for audit or reference
- The system keeps all older versions for easy retrieval
- Only one file name is shown in the main list - older versions are stored in the file’s version history
Guide - How to upload a new version of a file
Upload a file with the same name
- Go to the Files module.
- Upload the updated file with the exact same filename as the existing file.
- The system will automatically save it as a new version.
Manually upload a new version
If the file you wan't to upload doesn't have the same name, you can also do a manual upload.
- Go to the Files module.
- Right-click on the file you want to update.
- Select File details from the menu.
- Upload the new version from the File details view.
Behavior and results
- All previous file versions are retained in the system.
- You can view past versions by clicking the version number or the small plus sign next to the filename.
Troubleshooting
Problem | Cause | Solution |
|---|---|---|
Cannot upload new version | Insufficient permissions | Contact a project admin to change your role |
Uploaded file replaced instead | Different filename used | Use the exact same filename or upload via File details |
Cannot see older versions | View permissions restricted | Contact project admin for access |
Quick facts
- Requires: Specific permission or Project Manager role or higher
- Location: Files → Upload new version
- Affects: File storage, version history
Updated on: 08/13/2025
Thank you!