Embed fonts in PDF exports
Overview: embed fonts in PDF exports
Font embedding stores characters in the PDF so text stays readable and copyable in readers without OCR. You can enable it for one export, or company-wide for all PDFs.
- Your role can be any project role for single-export embedding. Your role must be Company Admin for company-wide embedding.
- You can find single-export control in the PDF export menu, and company control under Company settings - Report settings.
- This changes PDF file size and copy-paste reliability.
How to embed fonts
Single PDF export
- Open the export menu in your project.
- Select Export as PDF.
- Enable Embed fonts.
- Complete the export.
All company reports
- Go to Company settings.
- Open Report settings.
- Enable Embed fonts in all PDFs.
- Save the settings.
Results: embedded fonts
- Text can be copied reliably across platforms
- File size increases depending on the fonts used
Troubleshooting: embed fonts
Problem | Cause | Solution |
|---|---|---|
PDF file size is too large | Fonts are fully embedded | Disable font embedding for that export, or turn off the company-wide setting if not needed |
Cannot copy text from PDF | Fonts not embedded, or reader limitation | Re-export with Embed fonts enabled |
Company-wide setting missing | Your role is not Company Admin | Ask a Company Admin to enable Embed fonts in all PDFs under Report settings |
Updated on: 07/26/2026
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